1099 Preparation in Sage Intacct for Nonprofits (2025 Filing Year)

Presented by JMT Consulting
Featuring Dagmar “Dagi” Stanton, Manager of Education Services, and Tammy Stinson, ERP Implementation Consultant

Introduction

Preparing 1099 forms correctly is a critical responsibility for nonprofit finance teams. Errors in vendor setup, form configuration, or reporting can lead to delays, rework, and compliance risk. In this in-depth training, JMT Consulting walks through the complete 1099 preparation process in Sage Intacct, from initial setup and vendor cleanup to reporting, printing, and electronic filing.

Whether your organization files a small number of 1099s or manages hundreds across multiple programs, this session is designed to help nonprofits approach the 2025 filing year with confidence, accuracy, and a clear process.

What Risks Do Nonprofits Face With 1099 Reporting?

Many nonprofits encounter avoidable challenges during 1099 season due to inconsistent setup or manual processes. Common risks include:

• Incorrect vendor tax information or missing Tax IDs
• Misaligned 1099 form types and box assignments
• Incomplete Accounts Payable configuration for 1099 tracking
• Use of non-Intacct-compatible 1099 forms
• Last-minute data cleanup during a compressed year-end timeline

Without a structured 1099 workflow in Sage Intacct, these issues often result in manual corrections, delayed filings, and increased compliance exposure.

How Sage Intacct Supports 1099 Preparation for Nonprofits

Sage Intacct provides built-in tools to simplify and standardize 1099 reporting when configured correctly. This session demonstrates how nonprofits can leverage those tools to reduce errors and improve efficiency.

Our Approach to 1099 Preparation in Sage Intacct

System Setup and Configuration

• Review Accounts Payable settings to enable accurate 1099 tracking
• Confirm correct form-year behavior, including required two-digit year changes
• Understand annual IRS updates to 1099 forms and reporting requirements

Vendor Setup and Maintenance

• Configure vendor-level 1099 forms, boxes, and Tax ID fields
• Use Vendor Types to streamline defaults and reduce manual setup
• Apply updates that ensure consistency across current and prior-year transactions

Bulk Uploads and Data Cleanup

• Use import templates to update Tax IDs, 1099 Types, Boxes, and opening balances
• Reduce manual entry while standardizing vendor data
• Prepare clean, reliable data well before filing deadlines
• Reporting, Printing, and Electronic Filing
• Generate summary and detailed 1099 reports
• Properly exclude credit card payments when applicable
• Export data for third-party processors if needed
• File electronically using Sage Intacct’s integrated TaxBandits e-file solution
• Understand permissions, workflow, and controls for single-user or multi-user filing

Expert Tips, Best Practices, and Common Questions

JMT consultants share practical guidance based on real nonprofit implementations, helping organizations avoid common pitfalls and prepare early rather than reacting at year-end.

Best Practices for a Smooth 1099 Season

• Verify vendor 1099 settings early in the year
• Use Sage Intacct-compatible 1099 forms rather than generic office supply versions
• Leverage bulk uploads to correct vendor data efficiently
• Review 1099 balances before filing deadlines
• Evaluate electronic filing to reduce processing time and errors

How JMT Consulting Supports Nonprofit Finance Teams

JMT Consulting provides end-to-end nonprofit financial management support, including Sage Intacct implementation, optimization, and education. Our team combines deep nonprofit expertise with practical system knowledge to help organizations strengthen internal controls, improve reporting accuracy, and simplify compliance processes.