1099 Processing in MIP for 2025

Presented by JMT Consulting
Featuring Dagmar “Dagi” Stanton, Manager of Education Services, and Niki Smith, MIP Consultant

Introduction

Accurate 1099 processing is a critical year-end responsibility for nonprofit finance teams using MIP Fund Accounting. In this practical training, JMT Consulting walks through the complete 1099 workflow for 2025, from system readiness and data validation to filing and printing using the Aatrix wizard. Whether you are filing a small number of forms or managing a complex vendor list, this session is designed to help you move through 1099 season with confidence and fewer last-minute surprises.

1099 Processing in MIP for 2025…

What Risks Do Nonprofits Face With 1099 Processing?

1099 issues in MIP are rarely caused by the filing process itself. Most problems originate earlier in the workflow. Common risks include:

• Running 1099s on an outdated version of MIP
• Incorrect vendor 1099 setup or missing tax identification numbers
• Reimbursements accidentally included as reportable 1099 amounts
• Incorrect box assignments on vendor payments
• Making changes in Aatrix that are not reflected back in MIP
• Discovering data issues too late in the filing process

These issues can lead to incorrect filings, rework, compliance exposure, and unnecessary stress during an already compressed year-end timeline.

How MIP Supports 1099 Processing

MIP Fund Accounting provides built-in reporting and vendor tools to help organizations prepare accurate 1099s when used correctly. Key capabilities covered in this session include:

• Verifying payment amounts and 1099 box assignments using the Cash Journal report
• Making corrections directly on vendor records using the 1099 Information tab
• Applying positive or negative 1099 adjustments when needed
• Upgrading and confirming required tax form updates
• Launching and navigating the Aatrix 1099 wizard from within MIP

When these steps are followed in the right order, nonprofits can significantly reduce downstream issues during filing.

1099 Processing Walkthrough Highlights

This webinar includes a step-by-step walkthrough of the Aatrix 1099 process, including:

• Confirming system readiness and version requirements
• Running the process in Test Mode to validate setup without filing
• Reviewing payer information, tax preparer selections, and contact details
• Understanding when multiple 1099 data files are needed
• Reviewing and validating vendor data in the preparer grid
• Reconciling totals and understanding box-level reporting
• Choosing between complete filing, eFiling only, or print options
• Reviewing forms in the Aatrix Form Viewer before final submission

Special attention is given to what should be corrected in MIP versus what should not be changed directly in Aatrix.

Best Practices for a Smoother 1099 Season

Based on common questions and real-world experience, JMT recommends:

• Upgrade MIP and tax forms well before filing deadlines
• Verify vendor 1099 data early using the Cash Journal report
• Avoid making “one-off” fixes inside Aatrix that bypass MIP records
• Use Test Mode to validate the process end-to-end
• Re-run the Aatrix process after making corrections in MIP
• Reconcile totals by box before printing or eFiling
• Document your internal 1099 review process for next year

These steps help reduce last-minute issues and improve consistency year over year.

How JMT Consulting Helps

JMT Consulting works with nonprofit organizations every day to support MIP Fund Accounting, including year-end processes like 1099s. Our team helps clients:

• Review and clean up vendor and 1099 setup
• Identify reporting discrepancies before filing
• Train staff on best practices inside MIP and Aatrix
• Provide guidance during complex or high-volume filings

If your organization wants extra assurance heading into 1099 season, we are here to help.