1099 Preparation in Sage Intacct – 2025
Presented by JMT Consulting
Featuring Dagmar “Dagi” Stanton, Manager of Education Services, and Tammy Stinson, ERP Implementation Consultant
Introduction
As year-end approaches, accurate and compliant 1099 processing becomes essential for nonprofit finance teams. In this detailed training, JMT Consulting walks through the full 1099 workflow inside Sage Intacct, including setup, vendor preparation, reporting, electronic filing, and common pitfalls to avoid. Whether you are filing a handful of forms or hundreds, this session provides the clarity you need for a smooth 1099 season.
What Risks Do Nonprofits Face With 1099 Reporting?
Nonprofits often struggle with outdated vendor information, misaligned form types, incorrect box assignments, incomplete AP configuration, and improperly purchased 1099 forms. These issues create downstream delays, incorrect filings, and compliance risks. Without a clear 1099 workflow in Sage Intacct, organizations may be forced into manual rework during an already compressed year-end schedule.
Our Approach to 1099 Preparation in Sage Intacct
System Setup and Configuration
• Review AP configuration for 1099 tracking
• Confirm correct form-year behavior and 2-digit year changes
• Understand annual updates to 1099 forms and required formats
Vendor Setup and Maintenance
• Update vendor-level 1099 forms, boxes, and Tax ID fields
• Use Vendor Type to streamline defaults
• Apply bulk updates to vendor balances and prior-year transactions
Uploads and Data Management
• Use import templates to update Tax IDs, 1099 Types, Boxes, and Opening Balances
• Reduce manual entry and standardize vendor data
Reporting, Printing, and E-Filing
• Generate summary or detailed 1099 reports
• Exclude credit card payments when appropriate
• Export data for third-party processors
• File electronically using Sage Intacct’s integrated TaxBandits e-file solution
• Review setup steps, permissions, and workflow for single or multi-user filing
Tips, Best Practices, and FAQs
• Practical guidance from JMT consultants to prevent delays and ensure readiness long before filing deadlines.
How JMT Consulting Supports Your Nonprofit
JMT provides end-to-end financial management support, including software implementation, optimization, and training for Sage Intacct and other leading nonprofit solutions. Our team brings deep nonprofit expertise to help you streamline workflows, improve reporting accuracy, and strengthen internal controls.
Best Practices for 1099 Season
• Verify vendor 1099 settings early
• Order Intacct-compatible forms rather than generic office-supply versions
• Use bulk uploads to correct vendor data
• Review 1099 balances ahead of filing
• Evaluate e-filing options to reduce processing time
Get support tailored to nonprofit finance teams and explore how JMT can help strengthen your systems and year-end reporting.
Q&A
How do I update all vendor transactions to the correct 1099 form and box?
Changing the vendor’s 1099 Form or Box updates all associated transactions, ensuring consistency across both current and prior years.
Where should I order 1099 forms that align with Sage Intacct?
Order Intacct-compatible 1099 forms through the approved supplier to ensure proper alignment and avoid printing errors.
Does Sage Intacct support electronic filing for 1099s?
Yes. Sage Intacct integrates with TaxBandits so organizations can prepare and submit 1099 forms electronically.
How do I handle 1099 reporting for credit card payments?
Credit card transactions recorded in Cash Management appear on 1099 reports unless you select the option to exclude them. This ensures accurate totals.
